Administrative Procedures

100 General Administration

AP 100 - Planning and Reporting Cycle for Continuous Improvement

AP 100 Appendix A - School System Evaluation

AP 102 - School Annual Education Plans and Results Reports

AP 103 - School Reviews

AP 105 - Site-Based Decision Making

AP 110 - School Councils

AP 111 - Council of School Councils

AP 120 - Policy and Procedures Development, Review And Dissemination

AP 132 - Emergency Closure of Schools and/or School Bus Transportation

AP 140 Digital Technology

AP 140 - Appendix A Appropriate Use Of Division Technology Agreement

AP 142 - Citizenship in a Digital Age

AP 145 - Use of Personal Electronic Devices on School Premises

AP 146 - Social Media Guidelines

AP 150 Division Communications

AP 150 Appendix A - Style Guide

AP 152 - Parent/Guardian and Public Inquiries

AP 152 Appendix A - Guide to Services Provided by the Education Services Staff

AP 153 - Advertising and Distribution of Materials in Schools

AP 154 - Political Electioneering

AP 155 - Event Protocol

AP 156 - Visit Protocol

AP 157 - Flags Protocol

AP 158 - Division Corporate Branding

AP 158 Appendix A - Visual Identity Guidelines

AP 160 - Health and Safety of Staff and Students

AP 160 Appendix A - Approved First Aid Training Courses

AP 160 Appendix B - Personal Protective Equipment

AP 161 - Communicable Diseases

AP 161 Appendix A - Reporting Blood or Bodily Fluid Exposure or Sharps Injury

AP 161 Appendix B - List of Communicable Diseases

AP 162 - Smoke-Free Environment and Prevention of Youth Tobacco Use

AP 162 Appendix A - Smudging/Pipe Ceremonies

AP 165 - Emergency Response Plan

AP 167 - Automated External Defibrillators

AP 171 - Violence and Harassment in the Workplace

AP 175 - Protection of Staff

AP 180 - Freedom of Information and Protection of Privacy

AP 181 - Audio/Video Monitoring

AP 185 - Records Management

AP 190 - Use of Copyrighted Materials

AP 191 - Copyright and Intellectual Property

200 Instructional Programs & Materials

300 Student

AP 300 - Admission of Students

AP 301 - Non-Resident Student Tuition Agreements and Fees

AP 301 - Appendix A - Tuition and Registration Fees

AP 304 - Admission of Federal Students

AP 305 - School Attendance Areas

AP 305 - Appendix A - Town of Edson Attendance Area

AP 305 - Appendix B - NE Mary Bergeron Attendance Area

AP 305 - Appendix C - NW Mary Bergeron Attendance Area

AP 305 - Appendix D - South Portion of Mary Bergeron Attendance Area

AP 305 - Appendix E - Ecole Westhaven Attendance Area

AP 305 - Appendix F - Wildwood Attendance Area and Grand Trunk and Parkland Shared Attendance Area

AP 305 - Appendix G - Fulham Attendance Area

AP 307 - Student Information System (SIS)

AP 310 - Safe and Caring Schools

AP 310 Appendix A - Division-Wide Bullying Prevention

AP 311 - Supervision of Students

AP 311 Appendix A - In Loco Parentis

AP 312 - Student Safety in Physical Activities

AP 313 - Student Safety Patrols

AP 314 - Student Immunization

AP 315 - Student Illness/Injury

AP 315 Appendix A - Transportation of Ill or Injured Students

AP 316 - Medical Care of Students in School

AP 316 Appendix A - Student Medication Type 1 Diabetes

AP 316 Appendix B - Student Intimate Care

AP 317 - Students With Severe (Anaphylactic) Allergies

AP 317 Appendix A - Action Steps for Anaphylaxis Management

AP 317 Appendix B - How to Use the Epi-Pen Auto-Injector

AP 317 Appendix C - The Basics of Asthma Allergies and Anaphylaxis

AP 318 - Pediculosis (Lice)

AP 318 Appendix A - Frequently Asked Questions About Head Lice

AP 318 Appendix B - Head Lice

AP 320 - Student Records

AP 321 - Young Offender Information Sharing

AP 322 - Legal Custody of Children

AP 325 - Child Neglect and Abuse

AP 330 - Student Attendance

AP 331 - Attendance Officer

AP 340 - Students at Risk

AP 346 - Physical Restraints and Seclusion

AP 346 Appendix  A Physical Restraint/Seclusion Incident Report

AP 346 Appendix B Incident Debrief and Reflection

AP 346 Appendix C Seclusion Record

AP 350 - Student Conduct

AP 350 Appendix A - Student Code of Conduct

AP 351 - Student Conduct on a Bus

AP 352 - Interviewing Students at School by a Police or Youth Family Services

AP 353 - Searches

AP 356 - Illegal or Inappropriate Substance Use Protocol and Procedures

AP 357 - Damage, Destruction, or Theft of Division Owned Property

AP 360 - Student Evaluation

AP 361 - Provincial Assessment

AP 362 - Individual Student Assessment

AP 363 - Grade Advancement, Retention, and Acceleration

AP 364 - Homework

AP 365 - High School Course Challenge Assessment

AP 370 - Student Awards

AP 370 Appendix A - George Monsma Scholarship

AP 370 Appendix B - Carmichael Memorial Endowment Fund

AP 370 Appendix C - Ken Prosk Memorial Endowment Fund

AP 370 Appendix D - Lorraine Lee Memorial Endowment Fund

AP 370 Appendix E - Garth Grigat Memorial Endowment Fund

AP 370 Appendix F - Xerox Leadership Scholarship

AP 370 Appendix G - Michael R. Allers Memorial Scholarship

AP 370 Appendix H - Alberta Margaret Atkinson Scholarship

AP 370 Appendix I - Mountain Park Lodges Hospitality Or Business Award

AP 370 Appendix J - Mountain Park Lodges Healthcare Scholarship

AP 370 Appendix K - Canadian Tire Bursary

AP 375 - Graduation

AP 380 - Student Council/Student Leadership Groups

AP 390 - Appeals Concerning Student Matters

 

400 Personnel & Employee Relations

AP 400 - Personnel Selection

AP 400 Appendix A - Criminal Record and Vulnerable Sector Checks

AP 400 Appendix B - Nepotism

AP 402 - Personnel Records

AP 403 - Whistleblower Protection

AP 404 - Staff Conflict of Interest

AP 405 - Working Alone

AP 406 - Certificate of Good Health

AP 407 - Alcohol, Controlled Substance Abuse or Chemical Dependency

AP 407 Appendix A - Employee Assistance Plan Steering Committee

AP 408 - Leaves of Absence

AP 410 - Telecommuting

AP 410 Appendix A Work From Home Agreement

AP 410 Appendix B Working From Home Guidelines

AP 412 - Staff Development

AP 413 - Secondment for Special Projects

AP 415 - Progressive Staff Discipline

AP 415 Appendix A - Letter of Concern and Expectation

AP 415 Appendix B - Letter of Reprimand

AP 419 - Employee Resignations

AP 420 - Teacher Role and Responsibility Statement

AP 422 - Teacher Growth, Supervision, and Evaluation

AP 422 Appendix A - Teacher Growth, Supervision and Evaluation Glossary

AP 423 - Professional Growth of Teachers

AP 423 Appendix A - ATA Professional Growth Fund Committee

AP 423 Appendix B - Summary - Professional Growth Fund

AP 424 - Deferred Salary Leave Plan

AP 425 - Teacher Award Nominations

AP 426 - Reduction of Certificated Staff

AP 428 - Student Teaching

AP 429 - Role of the Principal

AP 431 - School-Based Administrative Term Designations

AP 432 - Principal Growth, Supervision, and Evaluation

AP 432 Appendix A - Leadership Quality Standard for Principals

AP 433 - Role of the Division Indigenous Education Coach

AP 434 - Role of the Indigenous Education Coordinator

AP 435 - Role of the Speech Language Pathologist

AP 436 - Role of the Family School Liaison Counsellor

AP 437 - Role of the BEST Program Manager

AP 438 - Role of the Divisional Psychologist

AP 439 - Role of the Occupational Therapist

AP 440 - Support Staff

AP 442 - Support Staff Growth, Supervision, and Evaluation

AP 442 Appendix A - Quality Practice Standard for Support Staff

AP 443 - Professional Growth of Support Staff

AP 443 Appendix A - Support Staff Professional Growth Reimbursement

AP 443 Appendix B - CUPE Professional Growth Fund Committee

AP 444 - Local Authorities Pension Plan (LAPP)

AP 444 Appendix A - Waiver of Local Authorities Pension Plan (LAPP) Coverage

AP 444 Appendix B - Local Authorities Pension Plan (LAPP) Enrolment Election

AP 445 - Labour Management Advisory Committee

AP 448 - School Bus Operator Credentials

AP 450 - Organizational Structure

AP 450 Appendix A - Organizational Chart

AP 451 - Role of the Deputy Superintendent - Human Resources, Staff Relations and Leadership Development

AP 451.1 - Role of Human Resources Manager

AP 452 - Role of Assistant Superintendent - Board Relations, Communications, Curriculum, Instruction and Assessment

AP 452.1 - Role of Director - Curriculum and Assessment

AP 453 - Role of Assistant Superintendent - Inclusive Learning and Technology

AP 453.2 - Role of Director - Inclusive Learning

AP 453.3 - Role of Director - Technology Services

AP 453.4 - Role of Acting Assistant Director - Technology

AP 454 - Role of Secretary-Treasurer

AP 454.1 - Role of Manager - Financial Services

AP 454.3 - Role of Accounting Supervisor

AP 454.4 - Role of Payroll Specialist

AP 455 - Manager of Special Projects

AP 456 - Role of Executive Assistant

AP 458 - Role of Managing Director Facility/Transportation Services

AP 458.1 - Role of Assistant Director - Facility Services

AP 458.2 - Role of Manager - Transportation Services

AP 458.3 - Role of Transportation Officer

AP 460 - Substitute Teachers

AP 490 - Volunteers

AP 491 - Volunteer Coaches and Supervisors

 

500 Business Procedures

AP 500 - Division Budgeting

AP 500 Appendix A - Timeline for Current Fiscal Year

AP 501 - Annual School Budgets

AP 505 - School Fees

AP 507 - Damage, Destruction or Theft of Private Property

AP 510 - Financial Accounting and Auditing

AP 511 - School Generated Funds (SGF)

AP 511 Appendix A - Sample of SGF Sept 30 Report

AP 511 Appendix B - Sample SGF Report

AP 512 - Cash in School Buildings

AP 513 - Employee Reimbursement of Expenses

AP 514 - Signing Authority and Controls

AP 515 - Purchasing

AP 515 Appendix A - Buying Group Member

AP 515 Appendix B - Purchasing Card Guidelines

AP 517 - Inventory

AP 518 - Disposal of Assets

AP 520 - School Fundraising

AP 525 - Partnership in Education

AP 526 - Gifts, Donations and Bequests

AP 530 - Insurance Management

AP 531 - Student Accident Insurance

AP 540 - Planning for School Facilities

AP 540 Appendix A - Placement or Modifications of Facilities by Other Agencies

AP 541 - Naming of Facilities

AP 542 - Facilities Construction

AP 543 - Buildings and Grounds Security

AP 544 - Facilities Maintenance

AP 544 Appendix A - Facility Services and School Budget Responsibilities

AP 544 Appendix B - Technology Maintenance Requests

AP 545 - School Grounds

AP 546 - Hazardous Goods Management

AP 547 - Environmental Considerations

AP 549 - Use of Division Facilities, Equipment and Vehicles

AP 550 - Community Use of School Facilities

AP 550 Appendix A - After Hour Rental Rates

AP 551 - Lease or Rental of Division Owned Property

AP 552 - Playground Equipment and Purchase

AP 560 - Student Transportation Services

AP 560 Appendix A - Transportation of Students With Special Needs

AP 560 Appendix B - School Bus Rider Rules

AP 560 Appendix C - Application: Transportation of Students with Special Needs

AP 561 - Co-Curricular and Extra-Curricular Bus Transportation of Students

AP 562 - Transportation Safety

AP 563 - School Bus Accident

AP 565 - Transportation of Students in Private Vehicles

AP 567 - Contract Bus Operators

AP 570 - Fleet Management

AP 571 - School Acquired Activity Buses

AP 575 - Use of Division Owned Vehicles